The City of Long Beach

The Challenge
The City of Long Beach (CoLB) needed several large electronic documents to be readily available to a select group of city officials. The files were necessary for entry into the bidding process for the Façade Improvement Project, a $1.2 million dollar project which would renovate a stretch of Long Beach business fronts. CoLB maintains a website devoted to bid proposals where documents supporting a proposal may be instantly uploaded to the site. However, the site allows a maximum file size of just 5MBs. Mr. Takaki, CoLB’s Senior Project Manager, wished to upload 19 architectural drawing files (at 3MB each) and six supporting addendums. Takaki’s complete proposal consisted of 25 files at approximately 65 MBs of information. The written bid proposal was complete and ready for submission, but needed to include the 19 architectural renderings and six supporting documents.

The Solution
CoLB required a solution that could provide access to the documents within the proposal deadline.

CoLB met the City’s needs by utilizing SharePoint360 technologies and efficiencies. SharePoint360 created a collaboration website and Mr. Takaki successfully uploaded the required proposal documents. Several architects in remote locations were able to upload their information as well, and a proposal document was created which included an embedded link to the Façade Project Website. The document was successfully uploaded to the CoLB proposal website and was sent to several contractors within hours of initial request to SharePoint360.

The Result
SharePoint360’s handled CoLB’s need for electronic space efficiently and effectively. The flexibility of SharePoint’s technologies allowed Mr. Takaki to upload information from several locations and collaborate within the site. In addition, CoLB avoided the cost and delay of physically printing the architectural renderings and supporting documents while still delivering the required information within the limited timeframe.